Key Exhibitor Dates & Deadlines

ASPS provides exhibitors with complete planning information needed to successfully prepare for their exhibit experience at Plastic Surgery The Meeting. This website will serve as a reliable resource during pre-planning and while on-site. Participating exhibitors will also receive periodic Exhibitor eNewsletters to keep them informed of any important updates and provide reminders for upcoming deadlines and discounts for booth services/equipment. Please make sure to include a current exhibitor contact email address in the application for this purpose.

PSTM21 Exhibit Hall Dates and Times:

  • Friday, October 29, 2021 | Opening: 9am ET & Closing: 4:30pm ET
  • Saturday, October 30, 2021 | Opening 9am ET & Closing 4:30pm ET
  • Sunday, October 31, 2021 | Opening 9am ET & Closing 4:30pm ET

Unopposed Exhibit Hall Hours (Daily):

  • 9am - 10am ET
  • 12pm - 1:30pm ET
  • 3pm - 4:30pm ET

Key Exhibitor Deadline Dates:

March

16

  • Exhibit application process launches on this platform
  • Exhibit application and 50% deposit due to be included in online space assignment (Early Bird Window - additional 50% not due until June 29)
  • Cancellations and reductions of space are subject to $550 processing fee

May

19

  • 100% payment due with exhibit space application begins (Early Bird Window closed)
  • Cancellations received between this date July 2 subject to 50% penalty and $550 processing fee

26

  • Online Space Assignment Date/Time Notifications Sent
  • Applications received after May 26, 2021 will be assigned on a first-come-first-served basis
June

14-19

  • Online Space Assignment

29

  • Final payments due for all exhibit space rentals
July

1

  • Exhibitors receive official booth space confirmation letters
  • Exhibitor service manual available online (Freeman)
  • No refunds issued for cancellations or downsizing requests submitted after this date
  • 50% refund for exhibit space cancellation or downsizing ends

August

17

  • Intent to Hold a Raffle/Drawing Form due 
  • Intent to Distribute Booth Giveaways/Novelty Items Form due 
  • Advance attendee mailing list orders due (suggested date)

September

23

  • Industry Meetings/Function Space Request Form due

October

1

  • Exhibitor Appointed Contractor (EAC) forms due to ASPS
  • Floor Plan drawings due for review and approval (20'x20' booths or larger) 
  • Exhibitor badge registration website opens

27

  • Exhibitor installation begins 8:00am - 5:00pm ET
  • Direct shipments accepted beginning at 8:00am ET

28

  • All exhibits intact by 5:00pm ET
  • Direct shipments accepted through 5:00pm ET

29

  • Exhibit Hall Officially Opens at 9:00am ET

31

  • Exhibit Hall Officially Closes at 4:30 pm
  • Dismantle of exhibit hall 4:30 - 8:00 pm
  • Last day for early-bird signup, only 25% deposit required to qualify for 1/2 priority point bonus
November

1

  • Dismantle 8:00am- 4:30 pm
  • All exhibit material must be removed from the Exhibit Hall by 4:30 pm
  • Post-meeting attendee mailing list order form (suggested deadline)
  • Last day to complete and submit the exhibitor survey to qualify for 1/2 priority point bonus

16

  • Post-meeting attendee mailing list orders fulfilled (mailer proof and payment required)
  • Last day for 2021 first-time exhibitors to receive resigning bonuses
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