Key Exhibitor Dates & Deadlines

ASPS provides exhibitors with complete planning information needed to successfully prepare for their exhibit experience at Plastic Surgery The Meeting. This website will serve as a reliable resource during pre-planning and while on-site. Participating exhibitors will also receive periodic Exhibitor eNewsletters to keep them informed of any important updates and provide reminders for upcoming deadlines and discounts for booth services/equipment. Please make sure to include a current exhibitor contact email address in the application for this purpose.

PSTM25 Exhibit Hall Dates and Times:

  • Friday, October 10, 2025 | Opening: 9:30am CST & Closing: 5:00pm CST

  • Saturday, October 11, 2025 | Opening 9:30am CST & Closing 5:00pm CST

  • Sunday, October 12, 2025 | Opening 9:30am CST & Closing 1:30pm CST

Dedicated Exhibit Hours (Daily):

  • 9:30am - 10:30am CST Morning Break 

  • 12:30pm - 2:00pm CST Lunch in the Exhibit Hall 

  • 3:30pm - 5:00pm CST Afternoon Break (*Except Sunday the Exhibit Hall will close at 1:30pm CST) 

Exhibitors are welcome to enter the exhibit hall two hours prior to opening each day. With a valid exhibitor badge, you may access the hall starting at 7:30 AM CST daily. Please ensure you have your badge visible at all times for a smooth entry. 

Key Exhibitor Deadline Dates:

March

4

  • Exhibit registrations are now available.

  • Exhibit application and 50% deposit due at registration.

  • 100% payment  required to be included in online space assignment

  • Cancellations and reductions of space between this date through June 13 are subject to $550 processing fee

May

12-16

  • Online Space Assignment finalized. Reminder: 100% payment required to be included in space assignment

June

13

  • 100% refund for exhibit space cancellation or downsizing ends

14

  • Cancellations received between this date through July 1 will receive a 50% refund. A $550 processing fee will be issued with cancellation. 

  • Early Bird pricing ends

28

  • Exhibitor badge registration website opens

July

1

  • Exhibitor service manual available online (Freeman)

  • 100% payment due with exhibit space application begins

2

  • No refunds issued for cancellations or downsizing requests submitted after this date

August

1

  • Industry Meetings/Function Space Request Form due

15

  • Intent to Hold a Raffle/Drawing Form due 

  • Intent to Distribute Booth Giveaways/Novelty Items Form due 

  • Advance attendee mailing list orders due (suggested date)

29

  • Exhibitor Appointed Contractor (EAC) forms due to ASPS

  • Floor Plan drawings due for review and approval (20'x20' booths or larger) 

October  

8

  • Exhibitor installation begins 8:00am - 5:00pm CST

  • Direct shipments accepted beginning at 8:00am CST

9

  • All exhibits will be intact by 3:00pm CST* Any exhibit not set by 3:00pm CST will  presumed abandoned (unless permission has been granted in advance), and no monies will be refunded. If there is a display in the booth, the general contractor will set-up the display and the exhibitor will be charged for installation and dismantle (I&D) services. 

  • Direct shipments accepted through 5:00pm CST

10

  • Exhibit Hall Officially Opens at 9:30 am CST

  • Exhibitors are welcome to enter the Exhibit Hall daily at 7:30 am CST 

12

  • Exhibit Hall Officially Closes at 1:30 pm CST

  • Dismantle of exhibit hall  1:30 - 8:00 pm CST

13

  • Dismantle 8:00am- 12:30 pm CST

  • All exhibit material must be removed from the Exhibit Hall by 12:00 pm CST

  • Post-meeting attendee mailing list order form (suggested deadline)

November

3

  • Post-meeting attendee mailing list orders fulfilled (mailer proof and payment required)