Key Exhibitor Dates & Deadlines

ASPS provides exhibitors with complete planning information needed to successfully prepare for their exhibit experience at Plastic Surgery The Meeting. This website will serve as a reliable resource during pre-planning and while on-site. Participating exhibitors will also receive periodic Exhibitor eNewsletters to keep them informed of any important updates and provide reminders for upcoming deadlines and discounts for booth services/equipment. Please make sure to include a current exhibitor contact email address in the application for this purpose.

PSTM23 Exhibit Hall Dates and Times:

  • Friday, October 27, 2023 | Opening: 9:30am CST & Closing: 5:00pm CST

  • Saturday, October 28, 2023 | Opening 9:30am CST & Closing 5:00pm CST

  • Sunday, October 29, 2023 | Opening 9:30am CST & Closing 2:00pm CST

Dedicated Exhibit Hours (Daily):

  • 9:30am - 10:30am CST Morning Break 

  • 12:30pm - 2:00pm CST Lunch in the Exhibit Hall 

  • 3:30pm - 5:00pm CST Afternoon Break (*Except Sunday the Exhibit Hall will close at 2:00pm CST) 

Key Exhibitor Deadline Dates:

January  

12

  • Exhibit application and 50% deposit due to be included in online space assignment

  • Cancellations and reductions of space between this date through May 19 are subject to $550 processing fee

 

15

  • Online Space Assignment Date/Time Notification Sent 

22-26

  • Online Space Assignment finalized 

May 

19

  • 100% payment due with exhibit space application begins 

  • Cancellations received between this date through July 2 are subject to 50% penalty and $550 processing fee

June 

30

  • Final payments due for all exhibit space rentals

July 

1

  • Exhibitor service manual available online (Freeman)

  • No refunds issued for cancellations or downsizing requests submitted after this date

  • 50% refund for exhibit space cancellation or downsizing ends

August 

17

  • Intent to Hold a Raffle/Drawing Form due 

  • Intent to Distribute Booth Giveaways/Novelty Items Form due 

  • Advance attendee mailing list orders due (suggested date)

31

  • Exhibitor Appointed Contractor (EAC) forms due to ASPS

  • Floor Plan drawings due for review and approval (20'x20' booths or larger) 

  • Exhibitor badge registration website opens

September 

1

  • Industry Meetings/Function Space Request Form due

October 

25

  • Exhibitor installation begins 8:00am - 5:00pm CST

  • Direct shipments accepted beginning at 8:00am CST

26

  • All exhibits intact by 5:00pm CST

  • Direct shipments accepted through 5:00pm CST

27

  • Exhibit Hall Officially Opens at 9:30am CST

29

  • Exhibit Hall Officially Closes at 2:00 pm CST

  • Dismantle of exhibit hall  2:00 - 8:00 pm CST

30

  • Dismantle 8:00am- 12:00 pm CST

  • All exhibit material must be removed from the Exhibit Hall by 12:00 pm CST

  • Post-meeting attendee mailing list order form (suggested deadline)

November 

15

  • Post-meeting attendee mailing list orders fulfilled (mailer proof and payment required)